NEW ENGLAND SWIMMING

2012 LCM QUALIFIER MEET

Hosted by North Shore Swim Club

MIT Competition Pool at the Zesiger Center
120Vasser Street, Cambridge MA 02139

July 13-15, 2012

Sanction # NE-12-72 (TT)

Event List & Warm Up/ Start Times (Changed
Cover Page (Adobe PDF)

Hy-Tek Events File for Team Manager (Re posted with corrected fees 5-24-12)

        Results:    Friday Session

                          Saturday Morning

                          Saturday Afternoon

                          Sunday Morning (w/ time trials)

                          Sunday Afternoon (w/ time trials)

                          Full Results Event Order

                          Full Results Publication Order

Team Work Assignments

Team Warm Up Assignments

Coaches Brief with Important Changes & Information (corrected)

NSSC Parent Work Asignments

TEAMS ASSIGNED TO THIS VENUE: AAC, ANA, BAT,BDAT, BGNE, BRYT, BU, BYB, CCSC, EDGE, FINS, FLA, HAY, ICMS, KASC, KING, KST, MAC, MELY, MST, NSSC, NSYV, NWSC, SOLO, SSYS, WACK, WSY, WYST

New England Swimming reserves the right to reassign a team to another venue if the original venue is oversubscribed.

DATES AND LOCATION: July 13-15, 2012 at the MIT Competition Pool at the Zesiger Center. 120Vasser Street, Cambridge MA 02139

CONTACTS:

Start times may be changed once all entries have been received. Teams will be notified of exact times at least 1 week prior to meet.

SITE: The MIT pool is an 8-lane, 50-meter pool with seven-foot-wide lanes and non-turbulent lane lines.  Fully-automatic Colorado Time Systems electronic timing with touchpad’s at the both ends of the pool with electronic display.  Attached to the main pool is a 25 yard pool that is available for warm-up and warm-down, 3 lanes and 25 yards in size.  The finish end of the pool is 7 feet deep; the turn end of the pool is 12 feet deep.  Spectator seating for 400.  The pool is located inside the MIT Zesiger Center, 120 Vasser Street, Cambridge, MA 02139.  The competition course has been certified in accordance with 104.2.2C(4). Directions may be found later in this document.

Failure to abide by rules defined in this notice, posted at the facility or determined by the Meet Referee or Meet Director may result in ejection from the facility. 

COURSE:

Long course meters (50 meters)

FORMAT:

The meet will be swum as timed finals.  Each session will be seeded by computer based on positive check-in at the beginning of each session.  Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck.  Copies of heat and lane assignments will be given to coaches. Swimmers should report directly to the blocks for their events.  Coaches are responsible for ensuring their swimmers are in the correct heat and lane. Chase starts from both ends of the pool will be used unless designated otherwise. Only the 200 free and events 400 meters or longer may be swum 2 per lane. If swimming two per lane, the swimmers start the first heat on the right and then the second heat starts 15 seconds later on the left. Swimmers must provide their own timer for events 400 yards or longer

All heats of the 1500 or 800 Freestyles will be swum fastest to slowest, alternating girls and boys.  Girls and boys may be combined if that requires fewer heats. 15-O,13-14 and 11-12 year old swimmers will be combined into heats for efficiency if deemed necessary by meet management. Swimmers must provide their own timer for events 400 and longer that are at the end of a session.

EVENTS: See attached list

CUT PROTOCOL:  If the entire meet, or a session, is over-subscribed, the following cuts will be made in this order:

·         Teams may be shifted to another site in order to evenly distribute the swimmers.

·         2 per lane may be used if necessary in the 400, 800 and 1500 freestyle distance events.

·         Events 400 and longer may be cut by time

·         Events 200 and longer may be cut by time

Clubs will be notified of cuts 7 days before the start of the meet, and will be refunded the entry fees.

RESERVE THE RIGHT TO MAKE CHANGES: The meet referee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet, with the prior approval of the Technical Chair, Mariella Allard.

MEET COMMITTEE:  The meet committee should be made up of the Meet Director, Meet Referee, two coaches, and one athlete. The five members should be from separate teams.

WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director, referee and meet committee will notify teams with as much notice as possible of the changes. Cancellation of the meet, or session, is a decision of the Meet Director, Meet Referee and the Meet Committee

ELIGIBILITY:

All swimmers must be 2012 registered swimmers, with a proof of age on file, with New England Swimming.  Swimmers may register with Carol Healey, PO Box 920133, Needham, MA  02492.  All swimmers must be registered before the entry is submitted.  Teams that enter unregistered, or unverified age swimmers, will be subject to a fine of $100 per unregistered swimmer.  Teams are required to check their entries with the online registration check tool on the New England Swimming web site.  Age is determined by the age of the swimmer the first day of the meet and must be shown on the entry form.  All coaches on deck must be registered with USA Swimming and display their coach membership cards.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement

ADAPTED SWIMMING: Any current athlete members of USA Swimming with a disability as defined by USA Swimming Rules and Regulations may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee of any disability prior to competition.

ENTRY INFORMATION:

Entries must be received by July 5, 2012(Changed)  Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson: 

Dan Warner, 19 Fenley Road, Gloucester, MA 01930, 978-852-3985, NSSC1@aol.com.

All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration.  All entries must include a completed and signed entry cover sheet and waiver.  No deck entries will be accepted.  No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry.  

UPDATED TIMES: Only time updates (no new entries) will be submitted electronically by Tuesday July 10, 2012 prior to 9:00 PM.

ELECTRONIC ENTRIES:

Electronic entries (such as from Hy-Tek Team Manager or other team management software that are in the CL2 or SD3/SDIF format) may be emailed as an attachment to the entry chairperson at NSSC1@aol.com. Please check that your team name, address, and contact information are listed correctly in this file.  Payment and hardcopy of the entry (including the signed entry cover page and waiver) must be received within 4 days, excluding Sundays and holidays, of receipt of the email entry.

OTHER ENTRIES:

United States Postal Service Overnight Mail is the preferred paper mailing method.  If Overnight Mail is used, indicate that the package be delivered even if no one is there to sign for it.  No fax entries will be accepted.  All fees must accompany the entry. 

ENTRY LIMITS:

Athletes may enter as many events as wanted, but can only swim a maximum of 5 individual events per day.

SCRATCHES:

Coaches must scratch swimmers by the end of the first 30 minutes of each warm-up sessions.

FEES:

Only one check per team for all fees will be accepted and should be made payable to: North Shore Swim Club.

In accordance with New England Swimming policy, fees are increased 50¢ per individual entry or per relay if not submitted in an .sd3 or .cl2 electronic file.

SEND ENTRIES AND FEES TO:

Dan Warner, 19 Fenley Road, Gloucester, MA 01930, 978-852-3985, NSSC1@aol.com.

TIME TRIALS:

Time Trials may be available, time permitting, at the discretion of the Meet Director and the Meet Referee. Time trials:  $10.00 per individual event; $25.00 per relay

50 METER EVENTS:

50 meter events will start at the scoreboard end of the pool. Swimmers may start from the blocks, gutter or they may use an in water start. All 50 meter events will be utilizing electronic timing.

ADMISSION:

Admission $3.00 per session

Programs: $4.00 per session (seeded program)

WARMUPS:

The pool will open for warm-ups one hour before the beginning of each session.  The pool will close five minutes before the beginning of each session.  Teams will be assigned warm-up lanes after all entries are received. There will be continuous warm up in 3 lanes of the 25 yard additional pool for the 13 & Over swimmers from the start of the session to 10 minutes after the completion of the session. 12 & Under sessions will not have additional warm up available during their sessions.

RULES

2012  USA Swimming rules will govern except as otherwise stated herein and the decision of the referee will be final, unless a written protest is lodged within 30 minutes of the swim heat being protested.  Disabled swimmer forms are required by USA Swimming and are available from the New England Swimming office.

OFFICIALS AND TIMERS

In accordance with standard New England Swimming “end of season” procedure, all teams entering this meet must provide a pro-rata share of officials and timers.  Teams will be informed of their assignments prior to the meet.  The Officials’ Coordinator for this meet will be Bill McElhiney. Any official interested in helping at the meet should contact Bill McElhiney. Officials who sign up by the meet deadline will be included in the number of workers when timers are assigned.  Individuals swimming the 400, 800 and 1500 freestyle are responsible for providing their own counter and timer (timer if at the end of a session)..

AWARDS: Best Time ribbons will be awarded to all 12 & U swimmers, and other ages upon request

SCORING

The meet will not be scored.

CONCESSION

Will be available throughout the campus.

VENDOR

Merchandise will be for sale throughout the meet.

SAFETY

1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. 
2. No shaving is permitted at the competition site.
3. No glass containers are permitted within the facility.
4. Swimmers must be under the supervision of a coach.  If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up.  The referee will assign the swimmer to a registered coach for warm-ups.
5. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, locker rooms and on deck.

DECK ACCESS

Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.  All non-athletes on the pool deck must display their USA Swimming registration card at all times.  Individuals without their USA Swimming registration card will be removed from the pool deck and will be subject to a fine by New England Swimming.

PARKING: Parking in Cambridge and Boston is generally not an enjoyable experience. Whenever possible, park your car at the hotel at which you are staying, and use public transportation to get to the MIT campus. If you must drive to the campus, there are both on- and off-street parking available, but most public parking is not very close to the center of the MIT campus (unless you arrive early in the morning or late in the evening).

There is metered parking on Massachusetts Avenue. There are a number of lots at which you may park for a fee. These include a lot at the corner of Massachusetts Avenue and Vassar Street, "Park and Lock" on Third Street, "Kinney Systems" at 4 Cambridge Center (entrances on Ames Street and Broadway), and "Kinney Systems" at Ten Cambridge Center (entrances from Broadway and Binney Street).

AREA LODGING: Host hotel is the Cambridge Hyatt. Guests can make their room reservations by calling our toll-free Reservations number, (800) 233-1234, and referring to the North Shore Swim Club room block. Link to hotel information: Hyatt Cambridge

 
DIRECTIONS: From the North (I-95 or I-93)

If you are heading south on I-93, follow I-93 into Boston then follow the I-93 instructions below. If you are heading south on I-95, take the I-93 South exit then follow the instructions from I-93. Alternatively, take the I-90 East exit from I-95 then follow the instructions from I-90.

From the South (I-95 or I-93)

If you are heading north on I-93, follow I-93 (the Southeast Expressway) into Boston then follow the I-93 instructions below. If you are heading north on I-95, take the I-93 North exit then follow the instructions from I-93. Alternatively, take the I-90 East exit from I-95 then follow the instructions from I-90.

From the West (I-90) (Mass Turnpike)

Follow I-90 east to the Cambridge/Brighton exit (exit 18). Following the signs to Cambridge, cross the River Street Bridge, and continue straight about 1 mile to Central Square. Turn right onto Massachusetts Avenue and follow Massachusetts Avenue for about a half mile. The main entrance to MIT will be on your left. If you cross the river again, you have gone too far.

From Route I-93

From I-93, take exit 26, and follow the signs to Back Bay along Storrow Drive West, approximately 1.5 miles, to the exit for Route 2A. The exit will be on the left, just before the Harvard Bridge (more appropriately called the Massachusetts Avenue Bridge). The Charles River will be on your right. As you cross the bridge, you will be looking at MIT - the Great Dome and academic facilities are on the right, the dormitories and athletic facilities are on the left.